Programme Administrator

Job Overview

Our client is seeking a proactive and well-organized Programme Administrator to oversee and coordinate administrative operations at a management level. The role is critical in ensuring smooth programme execution by delivering structured administrative support, coordinating activities, and maintaining high operational standards across the department.

Key Responsibilities

• Coordinate and administer programme-level activities, ensuring seamless execution of administrative functions
• Organize, schedule, and support management and organisational meetings, including preparing agendas, documenting discussions, and sharing structured summaries with action items
• Provide comprehensive administrative assistance to the department, enabling efficient daily operations
• Oversee workplace facilities and resources, ensuring they meet programme and operational requirements
• Manage travel arrangements, including bookings, itineraries, and logistics for management and stakeholders
• Support procurement-related activities and handle invoice processing in line with internal guidelines
• Assist in preparing and submitting expense reports with a focus on accuracy and timeliness
• Handle onboarding and offboarding logistics for both internal and external programme resources
• Establish and maintain administrative procedures and policies to enhance consistency, efficiency, and compliance

Required Experience

• Minimum of 3 years of experience in administrative roles, preferably supporting management or programme-level operations
• Demonstrated ability to manage multiple priorities in a structured and efficient manner
• Strong organizational and coordination skills with attention to detail
• Experience in handling meeting documentation, reporting, and administrative workflows

Education Requirements

• Bachelor’s degree or equivalent qualification in Business Administration or a related field (preferred)

Required Skills

• Event planning and coordination
• Strong proficiency in Microsoft Office tools, including PowerPoint and Microsoft Project
• Travel planning and logistics management
• General administrative support and coordination
• Excellent organizational and multitasking abilities

Work Structure

• The role is primarily based at the client’s location in Lund, Sweden
• The assignment workload is expected to range between 70% and 100%, with higher intensity during the initial phase

Language Requirements

• English – Proficient
• Swedish – Proficient

Application Method: Interested candidates can apply by sending their profile to [email protected]