Business Manager, Stockholm

Reports to: Director

Role and Responsibilities

The Business Manager is responsible for the effective management, operation, development and administration of the school's Finance, HR, Payroll and Reception functions, ensuring efficient processes, sound financial management and compliance with applicable legislation, regulations and internal policies.

Finance and Financial Management

• Overall responsibility for the school's financial management, including accounting, financial reporting, budgeting and financial projections.
• Lead long-term financial and cash flow planning, and provide financial analysis and decision-making support to the Director, Senior Leadership Team and the Board of Trustees.
• Lead and coordinate the annual budget process and ongoing budget follow-up.
• Ensure monthly reconciliations, financial monitoring and reporting.
• Oversee year-end reconciliations, accruals, financial statements, closing procedures and external audits.
• Establish, maintain and monitor effective internal controls and financial procedures.
• Oversee procurement, purchasing, contract management and related administrative processes.

HR, Payroll and Personnel Administration

• Oversee the school's HR, payroll and personnel administration functions, ensuring effective processes and compliance with applicable employment legislation, collective agreements and internal policies.
• Ensure appropriate coordination of recruitment, employment matters, payroll administration and related personnel processes.

Reception and Administrative Services

• Oversee the operation and development of Reception, ensuring effective day-to-day service and appropriate administrative support to the school community.

Policies, Governance and Compliance

• Develop, implement and maintain policies, guidelines and procedures within the department's areas of responsibility.
• Manage relevant cases, investigations and consultation processes relating to Finance, HR, Payroll and Reception.
• Ensure compliance with applicable legislation, regulatory requirements and internal governance frameworks.

Leadership and Management

• Lead and manage the Finance, Payroll, HR and Reception teams.
• Lead the department, including planning, organising, prioritising and allocating work, setting objectives and following up on performance and results.
• Manage, support and develop departmental staff, promoting collaboration, accountability and continuous improvement.
• Drive the development and improvement of departmental processes, systems and ways of working.
• Exercise leadership in accordance with Swedish employment legislation, workplace practices and expectations of managers, recognising that collaboration, open dialogue and employee participation are integral to how leadership is expected to be practised. Foster an inclusive and respectful working environment where employees are encouraged to contribute, share perspectives and take an active part in matters affecting their work.

External Relations and Organisational Responsibilities

• Represent the school in external meetings, professional forums and networks within the areas of responsibility.
• Contribute as a member of the School´s Senior Leadership Team, supporting strategic planning, decision-making and the overall development of the school.
• Report to the School Director.

To succeed in this role, we believe you have

• A Bachelor's or Master's degree in Economics, Business Administration or a related field.
• Extensive knowledge of accounting, financial closing processes and financial reporting.
• Strong analytical skills and experience in business and operational performance management.
• The ability to translate financial information into actionable recommendations and well-founded decision-making support.
• A solid understanding of profitability analysis, and cash flow
• A good understanding of HR and Payroll processes.
• Good verbal and written communication in English and Swedish.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check for the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer

As well as the exciting opportunities this role presents, we also offer benefits in terms of: a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our locations in central Stockholm are easily accessible by public transportation.

Contract

• Employment Type: Permanent Administrative Position (with a six-month probationary period)
• Employment Rate: 100%
• Start Date: February 2027, or on another date as mutually agreed

Salary

• Individually negotiated

Application

Last day for applications: November 30, 2026 (the interview process can start earlier).

We only accept applications in English and from qualified candidates.

Please send a letter of interest and your CV to [email protected]. Mark the email with “Business Manager”.

Please note that, in order to work at SIS, you must hold a valid work permit or be an EU citizen.

SIS reserves the right to close the application process at any time once a suitable candidate is found and accepts the position.